How to Write an Invoice for Freelance Work

March 30, 2023
by workmade
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The right way to get paid.

The first time you’re asked to write an invoice is an exhilarating moment. It means someone recognizes and values your expertise and talent! Now you need to make sure you get paid for it. That’s why creating an invoice is so important. Learning how to write an invoice for freelance work is quite simple!

If you use the WorkMade app, you can fill out a few details and send a payable invoice in seconds anytime, anywhere.

If you don't want to use an app like WorkMade. you can write your own invoice in a word doc or pdf.

Here are the steps on how to write an invoice for freelance work:

  1. Include your business information: Start by including your name or business name, address, phone number, and email address at the top of the invoice. This helps your client know who the invoice is from and how to contact you.
  2. Add the invoice number and date: Give each invoice a unique number and include the date it was issued. This helps you keep track of your invoices and helps your client keep track of their payments.
  3. Include the client's information: Add your client's name and address to the invoice, along with any other relevant information such as a purchase order number or project name.
  4. Detail your services: List the services you provided to your client, along with the date(s) you provided them and the total cost of each service. Be as specific as possible to avoid confusion or disputes later on.
  5. Calculate the total amount owed: Add up the costs of all the services you provided to your client and calculate the total amount owed.
  6. Specify payment terms: Specify when payment is due, and the payment methods you accept (e.g. check, PayPal, bank transfer). If you charge late fees, make sure to include those in your payment terms.
  7. Include any additional information: If you have any other relevant information, such as a thank you note or a discount code, include it in the invoice.
  8. Triple-check for accuracy: Review the invoice to ensure that all the information is accurate and complete.
  9. Send the invoice: Send the invoice to your client via email and ALWAYS keep a copy of the invoice for your records. Take it from someone who’s always looking to “clean out their inbox and desktop files”  and has a tendency to delete things…deleting invoices always comes back to bite you!

By following these steps, you can create an invoice that is professional and accurate, which will help you get paid on time and maintain a positive relationship with your clients…and hopefully get hired again!

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